Constitution

CONSTITUTION OF TURKISH CEREBROVASCULAR DISEASES SOCIETY

 NAME AND HEADQUARTERS OF THE ASSOCIATION

 ARTICLE 1- The name of the association is “TURKISH CEREBROVASCULAR DISEASES SOCIETY” and its headquarter is located in Eskisehir.  The headquarters of the association may be moved to another city by resolution of General Assembly.  Branches may be established at home or abroad when necessary upon resolution of General Assembly.

 ASSOCIATION’S AIM, FIELDS OF STUDY AND METHODS

 ARTICLE 2-

A) The aim of the association is:

To increase the knowledge about the causes of cerebrovascular diseases, preventive measures and treatment methods; to contribute to the developments throughout the country and throughout the world regarding this; to provide communication, information and exchange of experience between physicians and other staff working in this field; to encourage, support and award ongoing researches and studies; to help patients suffering from cerebrovascular diseases.

B) Fields of Study and Methods:

a) To organize researches, congresses, seminars, panels, symposiums, conferences, courses and meetings regarding cerebrovascular diseases, vascular headaches, hypertension and genetic, degenerative, inflammatory, traumatic or other influencing conditions that directly or indirectly affect brain and neck vessels; to form working groups for scientific and social activities; to make scientific publications; to subscribe periodical journals complying with the aim; to create archive; to participate in or organize activities, when necessary, in order to enlighten the community on these issues.  To contribute to the education of medical students on cerebrovascular diseases.

b) To issue or support periodical or abstracting journals such as computer software, audible or visual materials, bulletins, magazines, newspapers to ensure information communication between the members, regarding the aims of the Association.

c) To establish and operate health facilities, hospitals, health centers, polyclinics regarding this group of diseases.

d) To coordinate with other local and foreign associations, institutions and organizations regarding its own subject and aims.

e) To purchase, when necessary to sell, assign and grant immovable properties in order to attain its aims.
f) To invite physicians and other members at home and abroad who focused their studies on cerebrovascular diseases and who come to the fore with their scientific activities, for the purpose of benefiting from their knowledge and experiences; to send members of the association to advanced Medicine and Research centers at home and abroad involved in this subject for the purpose of allowing them to improve their knowledge and experiences.
g) To establish a foundation when necessary.

 ARTICLE 3- The association shall not be involved in politics.

ARTICLE 4 – Founders of association are nationals of Republic of Turkey and their names and addresses are as follows.

Kamuran KUMRAL- Mithatpaşa Cd. 900/17, İzmir.

Hayrünnisa DENKTAS- Poyracık Sk. Kardeşler Apt. 3-4 8200 Teşvikiye-İstanbul.

Okay SARIBAS- Nilgün Sk. 13A/7. Çankaya-Ankara.

Erhan OĞUL- Çekirge Cd.127, Berke Apt. Bursa.

Gazi ÖZDEMİR- İki Eylül caddesi, Yediler sokak, 1/11, Eskişehir.

Yakup SARICA- Reşat bey mahallesi, 258. Sokak, 11/18 Adana.

Sevin BALKAN- Gençlik mahallesi, Işıklar caddesi, 1320 sokak, 3/1, Antalya.

Sara BAHAR- Sisli Siracevizler caddesi, Irma Apt., No: 110/10, İstanbul.

Sevinç AKTAN- Altunizade Sirmaperde Sk. Altunizade Konutları F blok No:5 81190 Üsküdar-İstanbul.

Kürsad KUTLUK- 2018 sokak, No: 2/13, Işık Apt. 35540 Bostanlı, İzmir.

Emre KUMRAL- Kir Sk. 28/9, Güzelyalı, İzmir.

Oğuzhan ÇOBAN- Zuhuratbaba mahallesi 9.10 kısım, B.30 D.48 Bakırköy, İstanbul

Dursun KIRBAS- Yeşilköy, Hacı Muzaffer sokak, no:26/5, İstanbul.

Ali ÖZEREN- Kenan Evren Bulvarı, Adasa sitesi, E blok, Kat:4, Daire: 99, Adana.

Şükrü TORUN- Deliklitaş Caddesi, 34/1 (26090) Eskişehir.

Ceyhan KUTLU- Akarbaşı mahallesi, Ada sokak, 28/1, Eskişehir.

Oğuz Osman ERDİNÇ-Hoşnudiye Mahallesi, İsmet İnönü Caddesi, Bayraktar Apt. 65/5, Eskişehir.

Nevzat UZUNER- Dumlupınar Caddesi, Oluşum Sitesi, B-1/11, Eskişehir.

 ARTICLE 5 – Types and Conditions of Membership:

A) Principal Members:  Article 5, Sub-paragraph A:  Principal Members: are comprised of specialists, Ph.D and Research Associates who are experienced in Cerebrovascular Diseases and Vascular headaches and who conduct studies in these fields and who conduct researches in Neurology, Neurological Intensive Care, Interventional Neurology, Neurosurgery, Cardiology, Cardiovascular Surgery, Hematology, Endocrinology, other fields of Internal Diseases, Neurological Basic Sciences, Pathology, Radiology, Nuclear Medicine, Pharmacology, Medical Biology, Genetics, Emergency Medicine, and other departments and fields which directly or indirectly concern cerebral vessels.  However, at least sixty percent of the number of principal members of the association is Specialist Physicians.  Principal Members are obliged to pay the yearly contribution to be determined by General Assembly.  Those who do not pay yearly contribution for consecutively two years cannot attend the general assembly meeting and shall be deemed resigned.  Decisions on changes to yearly contribution shall be taken by general assembly. Members, while affiliating with the association, shall fill out and sign the membership declaration to be prepared by the Association. Board of Directors is obliged to decide on whether to accept or reject membership applications within thirty days and to inform the applicant about the result thereof.  Only principal members can be elected for the Board of Directors of the Association.  Members who intend to become a candidate and to be elected are required to have Assoc. Prof. or Prof. title in Neurology department.

In case the number of branches of the association is more than three, the membership records enrolled in the headquarters of the association shall be transferred to the branches.  The new membership applications shall be made to the branches.  Proceedings regarding admission and removal of memberships shall be carried out by the Board of Directors of the branch and shall be notified to the Headquarters no more than thirty days in written.

B) Honorary Members:  Persons with special studies and information on cerebral vascular diseases and related fields in home and abroad may be admitted to the honorary membership by the resolution of Board of Directors.  Honorary members are not entitled to vote and do not pay contribution.  Principal members may be turned into honorary members by resolution of Board of Directors, provided that they consent thereto.

C) Voluntary Members:  Those who make significant material and financial aids to the association for the purpose of help shall be listed as Voluntary Member.  Besides, those who served for the association shall be awarded by Board of Directors with the degree of Voluntary Member.  Voluntary Members may attend in General Assembly meetings, however they are not entitled to vote and to be appointed to the organs, they do not pay contributions.  A separate book is kept for Voluntary Members.

ARTICLE 6- Rights of Members: No one shall be compelled to become or remain as a member of the association. Each member has a right to resign. Resignation occurs upon a written petition. Principal Members of the Association have equal rights.  Each member has one right to vote in the General Assembly.  The vote shall be casted by the member in person.  All members equally use the material and non-material benefits to be provided by the association. However, researchers who have international publications, studies or who have projects in this regard may be prioritized when deemed appropriate by Board of Directors.


ARTICLE 7 – Removal from Membership:
Those who do not comply with the decisions of the general assembly and the board of directors, those who put the association under obligation without the permission of the association, those who lost the appeal power and those who do not pay the yearly contribution for two consecutive years shall be dismissed from the association. The member who fails to pay the contribution he/she assumed in promised periods and without a just cause shall be warned in written for the first time, the member who does not pay his/her accumulated contribution within above mentioned period despite the written warning shall be dismissed from membership by decision of Board of Directors.  The member in question shall be removed from member registration book.  Those resigned or dismissed from the association cannot stake out any claim on the properties of the association, the person who was dismissed from the membership may raise an objection against the dismissal decision in the first general assembly.  Application for the objection should be made to the Board of Directors within one month in written.  The person whose objection was rejected by General Assembly or the person who did not use his/her right to object cannot be a member to the association again.

ORGANS OF THE ASSOCIATION

 GENERAL ASSEMBLY

 ARTICLE 8– The General Assembly is the most authorized decision organ of the association, and is comprised of members who are affiliated to the association and who pay their contributions.  In case of establishment of a branch of the association, the General Assembly shall be comprised of the members registered in the headquarters and the branches up to three branches; and in case the number of branches is more than three, the members registered in the headquarters shall be transferred to the branches, and General Assembly shall then be comprised by the delegates elected in the General Assembly meetings of the branches.

General Assembly shall be;

1- convoked ordinarily in the times specified in this charter;

2- convoked extraordinarily by the Board of Directors when the Board of Directors or Board of Supervisors deem necessary, or upon a written application by one fifth of the members of the association  If Board of Directors does not convoke the General Assembly; the justice of peace, upon application of any member, shall employ three members to convoke general assembly.

Ordinary general assembly meets every 2 (two) years in May, on the date, in the place and at the time to be specified by Board of Directors.

 Invitation Procedure:  Board of Directors regulates the list of members who are entitled to attend in general assembly in accordance with the charter of the association.  The members who are entitled to attend in general assembly shall be invited to the meeting at least fifteen days prior to meeting, by declaring the date, time, venue and agenda of the meeting in at least one newspaper or on the website of the association, by notifying in written, by sending e-mails or messages to the e-mail address or contact number to be nominated by the member or by using local broadcast media.  This invitation shall also indicate the date, time and venue of a second meeting in case of the meeting cannot be held due to lack of quorum.  The difference between the first and second meetings cannot be less than seven days and more than sixty days.

If the meeting is adjourned for a reason other than lack of quorum, this situation shall be notified to the members in compliance with the call procedure made for the first meeting, stating the reasons for adjournment.  The second meeting has to be made no later than six months following the date of adjournment.  The members shall be re-invited to the meeting in accordance with the principles mentioned in the first paragraph.

General Assembly meeting cannot be adjourned more than one.

 ARTICLE 9 – Meeting Procedure:  The General Assembly meets by attendance of absolute majority, and in case of change of charter and termination of association, by two thirds of the members who are entitled to attend; in the event of the meeting is adjourned due to the lack of quorum, the majority shall not be sought in the second meeting.  However, the number of the members attending in this meeting cannot be less than twice of total member number of Board of Directors and Board of Supervisors.

 ARTICLE 10 – Agenda:  Only the articles put up on the agenda shall be negotiated in the General Assembly.  However, the articles desired to be negotiated by at least one-tenth of the attendants present in the meeting are compulsory to be put on the agenda.  All minutes and documents shall be delivered to the Board of Directors at the end of the meeting.

 ARTICLE 11 – General Assembly Council: The list of the members who have the right to attend the General Assembly shall be made available in the venue of meeting.  The identity cards issued by public authorities of the members who will enter to the venue of the meeting shall be checked by the officials to be assigned by the members of Board of Directors or by the Board of Directors.  Members shall enter to the venue of meeting by signing the relevant place corresponding their names in the list to be issued by board of directors.

If quorum of the meeting is constituted, this shall be determined by means of a minute and the meeting shall be opened by chairman of board of directors or any member of the board of directors to be nominated by him/her.  In case the quorum of the meeting is not constituted, board of directors shall make an official report.

After opening, a chairman to preside over the meeting and adequate number of deputies of chairman and clerk shall be appointed and the council committee shall be formed accordingly.

In the voting to be made for appointment of associate organs, the members who cast votes are obliged to show their identity cards to the council committee and sign the relevant place corresponding their names on the list of attendants.

Management and ensuring the safety of the meeting shall be responsibility of the chairman of the committee.

ARTICLE 12 – Voting and Decision Making Methods and Types of General Assembly Each member has one right to vote in general assembly; and the member has to cast his/her vote in person.  Honorary members may attend general assembly meetings however they cannot cast votes.  In case a member is a legal entity, the chairman of board of directors of the legal entity or the person to be authorized by him/her to represent shall cast the vote.

The matters to be discussed and the decisions to be taken in the meeting shall be written to a minute and signed jointly by chairman of the committee and the clerks.   The minute and other documents shall be delivered to the chairman of board of directors at the end of the meeting.  The chairman of board of directors is responsible for protecting those documents and to deliver them to newly elected board of directors within seven days.

Votes shall be casted publicly in the general assembly, unless otherwise agreed.  In the public voting, the method to be specified by the chairman of general assembly shall be applied.

In case of secret voting, the papers or ballots sealed by chairman of the meeting shall be placed in an empty box, after members do the necessary, and the open count shall be made after the end of voting, and the result shall be so determined.

Resolutions of general assembly meeting shall be taken by absolute majority of the attendants of the meeting.  Insofar, the decisions on change of charter and termination of association may be taken by two thirds majority of the members attended the meeting.

 Tasks and Authorizations of General Assembly The matters written below shall be discussed and finalized by general assembly.

1- Selection of the organs of the association,

2- Changing the charter of the association,

3- Discussion of the reports of board of directors and board of supervisors and the release of board of directors,

4- Discussion of the budget to be prepared by board of directors and the acceptance thereof exactly or by amendment,

5- Supervision of other organs of the association and dismissal thereof with just causes when deemed necessary,

6- Examination and settlement of the objections made against the decisions taken by Board of Directors on the rejection of membership or on the removal from membership,

7- Authorizing Board of Directors to purchase immovable properties required for the association or to sell current immovable properties,

8- Examination of the regulations to be prepared by board of directors in relation with the studies of the association, and approval thereof exactly or by amendment,

9-Determination of the amounts of the charges to be paid to chairman and members of Board of Directors and Board of Supervisors of the Association who are not public officials, and all kinds of allowances, travel allowance and compensations as well as the daily pay and travel allowance to be paid to the members to be employed for association services,

10- Taking decision on association’s incorporation into and separation from federation,

11- Taking decision on establishment of branches of the association and authorizing board of directors to carry out the proceedings concerning the branch which is decided to be established,

12- Association’s carrying out international activities, and its incorporation as a member into or separation from associations and organization abroad,

13- Establishment of a foundation by the association,

14- Termination of association,

15- Reviewing and finalizing other recommendations of the Board of Directors,

16- As the most competent organ of the association, doing the works and using the powers that are not awarded to another organ of the association,

17- Fulfillment of other tasks required to be fulfilled as specified in the regulation by general assembly,

18- Moving the headquarters of the association to another province.

BOARD OF DIRECTORS

 ARTICLE 13– The Board of Directors shall be comprised of seven principal and five substitute members to be appointed by General Assembly through secret voting.  If there is a vacancy in the principal memberships, the substitute members shall be called for duty.

ARTICLE 14- At its first meeting, the Board of Directors appoints a chairman, a vice-chairman, a secretary-general and a treasurer by making a division of tasks among its members.  A member of the association may only serve for one period (two years) as chairman of the board. The Board of Directors membership of those who do not attend the meetings of Board of Directors consecutively three times shall drop.  The substitute members shall be invited respectively to the vacant membership.  The representation authority of the Association belongs to the Board of Directors. However, the Board of Directors may delegate this authority to one or more members to be nominated among them.

ARTICLE 15- The Board of Directors convenes under the presidency of the chairman or, in his/her absence, the vice-chairman. The Chairman of Board of Directors is obliged to notify Governorship in written about the full name, father’s name, place and date of birth, occupation and residential address of the principal and substitute members appointed to Board of Directors and Board of Supervisors and other organs of the Association within seven days following the appointment made by General Assembly. 

ARTICLE 16 – Tasks and Powers of Board of Directors Board of Directors carries out the following.

1- It represents the association or authorizes any member of it or a third party regarding this,

2- Works on those written in 2nd Article in order to allow Association to achieve its aims, to make entrepreneurships and when necessary employs primarily the principal members as groups or commissions,

3- Prepares annual working program, carries out proceedings regarding income and loss calculations, prepares the budget for the future period and submits it to the general assembly,

4- Prepares the directives and recommendations concerning the studies of the association and submits them to the General Assembly for approval,

5- Keeps member registration book, decision book, received-issued documents book, income-expense book, budget final account and balance sheets, inventory books,

6- Accepts and approves the costs, examines the general proceedings and budget status report to be provided by Board of Supervisors,

7- Financially supports the works to be published, regulates the researches, employs the persons who will attend the social services to be rendered as well as congresses and scientific meetings to be held in home or abroad,

8- Establishes and maintains relations with public and private organizations, real and legal entities in order to allow Association to achieve its aims

9- Makes amendments between budget chapters for mandatory reasons, adds the incomes exceeding estimation to the required chapters,

10- Purchases immovable properties, sells movable and immovable properties of the association, gets established buildings or facilities, makes rental contracts, get established pledge, mortgage or real rights in favor of the association, using the power conferred by General Assembly,

11- Ensures the execution of proceedings related to branch opening, using the power conferred by General Assembly,

12- Ensures the branches of the Association to be audited,

13- Ensures establishment of representations in the places deemed necessary,

14- Implements the decisions taken in General Assembly,

15- Issues at the end of each year of activity the association’s operating account statement or balance sheet and income statements as well as a report explaining the activities of board of directors,

16- Ensures implementation of the budget,

17- Takes decisions on affiliation or removal of memberships to/from the association,

18- Takes and implements all kinds of decisions within the scope of its authority in order to achieve association’s aim,

19- Makes, manages the treatment, training facilities and enterprises, protocols to be established, opened in line with the aim of the Association, determines their staff, regulates and implements their appointments and dismissals,

20- Organizes congresses, symposiums, panels, seminars and conferences regarding Cerebrovascular Diseases, Vascular Headaches, Hypertension and degenerative, metabolic and other group diseases affecting vessels, and specifies their venues, dates, subjects and managers,

21- Determines, accredits and periodically audits the standards of the cerebrovascular diseases/vascular neurology or stroke polyclinics, clinics, units and centers already established and to be established, to provide continuance in line with the purpose of the Association,

22- Determines the requirements for the physicians/specialists of cerebrovascular diseases/vascular neurology or stroke until Cerebrovascular Diseases/Vascular Neurology Sub-Branch Specialty is to be accepted legally; and accredits, audits the individuals,

23- Creates the content of the training required for the physicians/specialists of Cerebrovascular Diseases/Vascular Neurology or Stroke, and works in cooperation with relevant public and private organizations,

24-Fulfills other tasks and exercises the powers conferred to it by the regulation.

ARTICLE 17 – Scientific Meetings of the Association: The Scientific Congress shall be opened under Honorary Presidency of a member to be appointed by the Association’s Board of Directors.  President of the Congress is the Chairman of Turkish Cerebrovascular Diseases Society or a principal member elected from the place and region where congress will be held.  The Board of Directors of the Congress shall be comprised of the President of Congress and two members to be appointed by Association’s Board of Directors among four candidates to be nominated by the President of the Congress.  These members shall also carry out the duties of Secretary-General of the Congress and the Financial Coordinator.  Board of Directors of the Congress may establish local working groups if it so desires.  Board of Directors of the Congress works in cooperation with the Association’s Board of Directors depending on the power it received from Association’s Board of Directors and under the responsibility thereof, in terms of scientific and financial aspects.

 BOARD OF SUPERVISORS 

 ARTICLE 18 – Tasks and Powers of Board of Supervisors Board of Supervisors shall be appointed by General Assembly as three principal and three substitute members.  In the event of any vacancy in the principal memberships of the Board of Supervisors due to resignation or any other reason, it is then mandatory to call substitute members for duty according to the majority of votes they received in the general assembly.  The Board of Supervisors audits the Association according to the basis and procedures specified in the charter of the association and in the intervals not exceeding one year for whether or not it carries out its activities in line with the working activities mentioned to be maintained for achieving the aims and purposes specified in its charter; whether or not the books, accounts and records are kept in accordance with regulation and the charter of the association; and it presents the results of the audit as a report to the Board of Directors and to the General Assembly when it convenes. The Board of Supervisors may request convocation of General Assembly when necessary.

 ARTICLE 19 – Branches:  Applications for establishing a branch shall be made by three individuals authorized by Association’s Board of Directors in written to the highest civilian authority of the place where the branch is intended to be established.  As for the establishment of branches, the provisions of 31st, 32nd and 33rd Articles of Law on Associations numbered 2098 shall apply.

a) The branches to be established shall work according to this charter and as affiliated to the headquarters.  The headquarters has at all times and in all manners a supervisory power over the branches.  The audits shall be made by the members to be charged by the Association’s Board of Directors.

b) Boards of Directors of the Branches shall be formed according to this charter among the members registered in that branch.

c) The headquarters may send an observer and consultant to the general assembly meetings of the branches.  The decisions of general assemblies of the branches shall be notified by presidency council in written to the Headquarters within no more than fifteen days.

d) The Branches may send to the General Assembly meetings of the Headquarters a member of Board of Directors to be appointed by their own Board of Directors, as a representative . These representatives are entitled to speak and vote.  However, they cannot be elected to the Board of Directors of the Headquarters.

e) The branches shall be governed by their own sources and the provisions of this charter.  However, to achieve the aims of the charter, they support financially and spiritually the works attempted by the Headquarters, with all theirs possibilities ad campaigns to be initiated upon recommendations of the Headquarters.

f) General Assembly of the Branch shall be convoked every two years in accordance with this charter.  The decisions of General Assembly shall be notified to the Headquarters in written and to the members of the branch by putting up at the bulletin board.  The board of directors of the branches shall be formed with five principal and five substitute members.  Those received the most votes after elected principal members shall be elected as substitute members.  Principal members shall divide the tasks by appointing a chairman, a secretary and a bookkeeper-treasurer among themselves.  The decisions shall be taken by majority.  General Assembly shall also appoint two auditors and substitutes thereof.  Besides, the task forces in this charter, if any, shall be established, otherwise the voluntary forces shall be established.

g) Branches in the same province may hold joint meetings with the provincial headquarter depending on the necessity to be addressed by the headquarters.

h) No separate branch may be established in the province where Headquarters is located.  Branches are in charge and authorized for the studies only in their regions, they cannot represent the legal entity of the institution and cannot act and dispose so.

i) Members are allowed to be registered in only one branch.  In case of change of region, member registration form and the member’s contribution status shall be notified to the board of directors of the branch in the new region of the member.

j). The Board of Directors of the Headquarters may, if it deems necessary, audit the branches by means of one or several members to be charged. The Board of Directors of the Headquarters may dismiss Board of Directors of the branches temporarily or permanently.  It may terminate that branch or may incorporate that branch into a branch it can represent that branch.

k) Headquarters has a supervisory power over the branches.  The contribution to be made by Branches to the Headquarters cannot be less than 25% of the revenues of the branch.  Branches shall participate in the campaigns of the Headquarters.

1) The names of the branches shall be determined as “Cerebrovascular Diseases Association Branch”.

m) Only the Board of Directors of the Headquarters shall have the authority of the Branch.  Founders of the branch have to reside at least for six months in the place where the branch will be established.  In the places where the number of members is inadequate, branch arms may be established.  The works of those shall be regulated by an internal regulation to be issued by Headquarters.  Branches and branch arms shall abide by the provisions of  current and future chapters and internal directives.

 REVENUES AND FINANCIAL PROVISIONS OF THE ASSOCIATION

 ARTICLE 20 – Revenues of the Association:

a) The contribution to be paid by members is annually 10 TRY.

b) Donations.

c) Cash and financial supports by Government, Municipalities, Associations, other institutions and organizations.

d) Revenues to be obtained from Balls, Representations, Concerts or similar meetings.  While collecting charities, it is mandatory to abide by the provisions of Charity Collection Law numbered 2860.
e) Reserves to be obtained from private Hospitals, Clinics, Polyclinics and similar organizations belonging to the Association.
f) Revenues from immovable properties and works granted or of which sales is granted to the Association.

g) Other revenues.

ARTICLE 21 – The Association’s money exceeding TL annual contribution of 1 (one) member shall be deposited in a bank.  In order to protect the Association’s money against the loss causing from inflation, measures to be deemed appropriate (securities-exchanges, deposit account etc.) may be taken according to the conditions of the day by the decision of Board of Directors.  Appointing individual or individuals other than bookkeeper to make payment to the places requiring money or to withdraw money from the bank is under the authority of Board of Directors.

ARTICLE 22 – The disbursing officer for all kinds of expenditures shall be the chairman or one of the members to be entrusted by the Board of Directors.

ARTICLE 23 – The immovable properties found to be used other than the aims of the association and for which court has taken a decision shall be liquidated within a period to be specified by the government.

 TERMINATION OF THE ASSOCIATION

 ARTICLE 24 – As for termination proceeding, 49th and continuation articles of Law on Associations numbered 2098 shall apply.

ARTICLE 25 – In case the Association is terminated and closed, its properties and moneys shall be left to the Turkish Association of Neurology, provided that they will be used entirely by “Cerebrovascular Diseases Working Group”.